Privacy Policy
1 June 2022.
This privacy notice is in two parts.
Part 1: General Data Protection Regulations (GDPR) relevant to IABP and members’ personal data.
Part 2: Visitors’ privacy.
Part 1
Your rights.
If you believe we hold inaccurate information about you are entitled to see all information held and request have it corrected or deleted. If you wish to complain you can contact our Data Protection Officer at info@iabp.ie who will investigate the matter.
If you are still unsatisfied that your personal data is being managed in accordance with the law, you can complain to the Information Commissioner’s Office (ICO) in Ireland.
Unless otherwise agreed with you, we will only collect basic personal data about you that does not include ‘sensitive personal data’. The information we collect includes your name, work address, email address and job title, etc.
Your rights under GDPR regulations:
1. The right to access personal data we hold on you.
2. The right to correct and update personal data we hold.
3. The right to have your personal data erased.
4. The right to object to processing of your personal data.
5. The right to data portability.
6. The right to withdraw your consent to processing at any time for any processing of personal data to
which consent was sought.
7. The right to object to the processing of personal data where applicable.
8. The right to lodge a complaint with the Information Commissioner’s Office in Ireland.
Data Collection
We need to know basic personal data in order to provide you with:
(a) Our marketing and informational communications, including our newsletters, and information about workshops, events and updates about our activities.
(b) Our membership services, in order to provide services you have requested.
We will not collect personal data from you that we do not need in order to provide marketing and informational communications referred to above, or to provide our services we have agreed to provide.
Use of Data
Some of our processing is necessary for compliance with legal obligations. For example, we may be obliged to report certain matters to law enforcement agencies.
We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with providing you with membership services.
We will also communicate with you information about other services we can offer you and update you about our activities.
Where your information is used other than in accordance with one of these uses, we will first obtain your consent to that use.
We take all reasonable steps to ensure that your personal data is processed securely.
How long we keep your data
We generally keep personal data for 7 years after which it will be securely disposed of if it is no longer required for the lawful purpose(s) for which it was obtained. If you consent to marketing, any information we use for this purpose will be kept with us until you notify us that you no longer wish to receive this information.
Sharing your personal data
Your personal data will only be shared with third parties including other data controllers where it is necessary for the performance of the data controllers’ tasks or where you first give us your prior consent. It is likely that we will need to share your data with our agents, suppliers, and contractors. For example, we may ask a supplier to send out newsletters on our behalf, or to maintain our database software, or provide us with administration, IT and related services.
Any personal data transferred to countries or territories outside the European Union will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union.
Part 2
If you have questions or you do not feel that your concerns have been addressed in our privacy statement, please contact us by email at info@iabp.ie
Data Collection
We collect personally identifiable information voluntarily provided by visitors to this Website (User Data). This UserData includes visitors’ name, title, address, email address, screen name, telephone numbers, and any other information provided by visitors in email messages or attachments.
User Data is typically collected to assist visitors:
• To register for certain areas of the Website
• To distribute requested reference materials
• To contact us for further information
• To register for events, courses, and conferences.
It is IABP policy to limit the information collected to the minimum information required to complete visitors’ request.
IABP’s intention is not to seek sensitive information unless legally required. Sensitive information includes types of data relating to race, ethnic origin, political opinions, religious or similar beliefs, trade union membership, physical or mental health, sexual preferences, or criminal record.
Use of User Data
User data obtained by the Website is used for IABP’s internal business purposes and in connection with visitors’ requests. User data is not shared with others for unrelated purposes unless stated in this Privacy Policy, or communicated to the website visitor.
IABP makes every practical effort to avoid excessive or irrelevant collection of data. If a visitor believes the website has collected excessive or inappropriate information, we encourage the visitor to contact us at info@iabp.ie to raise any concerns.
Except for instances where visitors explicitly choose to receive specific IABP marketing or other informational materials, IABP will not use personal data collected to distribute marketing or informational materials.
Third Parties
IABP only discloses user data to third parties:
• when explicitly requested by the visitor.
• when requested to deliver marketing or other informational materials to the visitor – i.e., when using a newsletter provider to send out such materials in accordance with the provisions of the Data Collection and Sharing your Personal Data sections in Part 1 of this Privacy Policy above.
• when required to deliver publications or reference materials requested by the visitor.
• when required to facilitate conferences or events hosted by a third party.
• when required to meet any other request from a visitor.
IABP may share personally identifiable information with categories of third parties including State, and local government entities and newsletter providers who send out marketing and other informational materials on our behalf in accordance with the provisions of the Data Collection and Sharing your Personal Data sections in Part 1 of this Privacy Policy above. This Website does not collect personally identifying information for dissemination or sale to outside parties for consumer marketing purposes, or host mailings on behalf of third parties.
Use of Cookies
A cookie is a tiny element of data that a website can send to a visitor’s computer’s browser so that this computer will be recognised by the Website on their return. Cookies allow our web server to recognise a computer on connection to the Website, which in turn allows the server to make downloading of pages faster than on first viewing. In addition, cookies may also be used by us to establish statistics about the use of the Website by Internet users by gathering and analysing data such as: most visited pages, time spent by users on each page, site performance, etc. By collecting and using such data, we hope to improve the quality of the Website.
The data collected by our servers and/or through cookies that may be placed on your computer will not be kept for longer than is necessary to fulfil the purposes mentioned above. In any event, such information may not be kept for longer than one year.
Navigation data about site viewers is automatically collected by our servers. If you do not wish to have this navigation data collected, we recommend that you do not use the Website. A visitor can also set their browser to block the recording of cookies on their hard drive to minimise the amount of data that may be collected about your navigating on the Website. The browser on a computer can be set to notify the user when a cookie is being recorded on their computer’s hard drive. Most browsers can also be set to keep cookies from being recorded on their computer. However, for optimal use of the Website, we recommend that visitors do not block the recording of cookies on their computer. IABP’s servers and computer systems are protected from outside intrusions. As a result, all data that may be collected about Website viewers through the use of cookies will be protected from unauthorised access. Cookies used on the Website are only active for the duration of the visit. Cookies used on this site are not stored on visitor’s computer once you have closed your web browser. Information generated by the use of cookies may be compiled into an aggregate form so that no individual can be identified.
Third-party Links
We may at some stage use cookies to identify users when they visit the Website to use personalised services.
In such circumstances these cookies may be kept on the hard drive of their computer following closure of the web browser. Cookies used in connection with such services enable us to build up a profile of our users and to develop personalised versions of the Website.
For more information about cookies, please see the Information Commissioner’s website home page or the Interactive Advertising Bureau.
A visitor may choose to not receive a cookie file by enabling your web browser to refuse cookies. The procedure for refusal of cookies may vary for different software products. Please check with your internet browser software help or your software supplier if you wish to refuse cookies.
Transfer of User Data outside the User’s Jurisdiction
The Internet is a global environment. In order to provide the website we may need to transfer user data to locations outside the jurisdiction in which a visitor is viewing the website (the user jurisdiction) and process user data outside the user jurisdiction. If the user jurisdiction is within the European Economic Area (the EEA) please note that such transfers and processing of personal data may be in locations outside the EEA. Any data sent or uploaded by users may be accessible in jurisdictions outside the user jurisdiction (including outside the EEA). The level of data protection offered in such jurisdictions may be less than that offered within the user jurisdiction or (as the case may be) within the EEA.
By continuing to use the website and by providing any personal data (including sensitive personal data) to us via the Website or email addresses provided on the website, visitors are consenting to such transfers, provided that they are in accordance with the purposes set out above and elsewhere in the Privacy Policy. Please do not send us any personal data if you do not consent to the transfer of this information to locations outside the user jurisdiction (including, if applicable, outside the EEA).
There are several places throughout this website that may link to other websites that do not operate under IABP’s privacy practices. When visitors link to other websites, IABP’s privacy practices no longer apply. We encourage visitors to review each site’s privacy policy before disclosing any personally identifiable information.
Choices
As a policy, visitors are not required to register to gain access to this website. Personally identifiable information provided to IABP through this website is provided voluntarily by visitors. Should visitors subsequently choose to unsubscribe from mailing lists or any registrations, we will provide instructions on the appropriate website area or in communications to our visitors; or a visitor may contact IABP at info@iabp.ie.
Access
Each visitor has the right of access to personal data they have submitted through this website. User updates of information should be handled by going back through the registration process. Enquiries about the accuracy of identifying information previously submitted, or requests to have information removed, should be directed to info@iabp.ie
Security
Only authorised personnel are provided access to personally-identifiable information and these persons are required to agree to ensure confidentiality of this information.
Modifications
IABP reserves the right to modify or amend this statement at any time. The effective date will be displayed at the beginning of this statement.
Consent
By continuing to use the website and by providing any personal data (including sensitive personal data) to us via the website or email addresses provided on the website, visitors are consenting to our use of your personal data as set out in this Privacy Policy. Please do not send us any personal data if you do not want that information to be used by us in this manner.
Copyright
All documents, programmes, publications, designs, products, processes, software, technology, information, and ideas (Content) provided by or described in this Website are the property of IABP and/or its affiliates or suppliers are protected by U.K. and international copyright laws and other intellectual property laws, unless stated otherwise. The Content is provided to users of this Website for informational purposes only. Except as expressly permitted below or by applicable law, users may not copy (except to the extent required in order to use the Website in accordance with the Legal Notice), store in any medium (including in any other website), distribute, transmit, re-transmit, broadcast, modify, or otherwise make available or communicate to the public any part of the Website or systematically extract material from the Website or systematically extract material from the Website or any document available through it or in any other way exploit commercially all or any part of the Website or any document available through it without our prior written permission.
Users may print or save one copy of any page of the Website and documents available through it (other than documents provided by third parties) for their own personal use.